Digitization of Land Records and Transactions

October 9, 2018

The Ministry of Lands has, through its Principal Secretary Dr. Nicholas Muraguri, issued a public notice on the validation of land details for on-line processing following the temporary closure of the Nairobi District and Central Registries that saw the scanning of all the records in the said registries to facilitate the migration of all the processes at lands from the manual registration system to the online registration system.

 

The registries have resumed normal business from 3rd April, 2018 whereby the following services will ONLY be available online through the Government Service Portal www.ecitizen.go.ke by logging into the portal and navigating to Ministry of Land and Physical Planning tab, (the Land Information Management System (LIMS)):

  1. i)Transfer of Ownership (transfer of Lease and transfer of Land);
  2. ii)Issuance of Consent (for transfer, charge and further charge);

iii) Valuation requests – this will be created automatically upon application for transfer of ownership;

  1. iv)Payment and Issuance of Land Rent Clearance Certificate;
  2. v)All payments (Payment of Stamp Duty, Registration Fees, Consent Fees);
  3. vi)Application and withdrawal of Caution/Caveats/Restrictions;

vii) Registration of Land Documents; and

viii) Searches for Nairobi and Central Registries.

 

Other services such as issuance of Land Control Board consents shall be rolled out in due course once the digitization of the Land Control Boards begins.

Accordingly, any property owner within Nairobi with titles under the Registered Land Act (repealed) and Registration of Titles Act (repealed) who wish to carry out the listed transactions on their land are required to access their land details online and initiate the transaction.

It is important to note that an owner of land can appoint an advocate to handle the transaction on their behalf, by granting them the authority and permission rights through the system. This is done by logging into LIMS and appointing the advocate.

In order for any transaction to be carried out on LIMS, one will need to confirm that their land is listed in their profile under the “Manage Property” menu by logging into LIMS via the eCitizen portal. If it is not, then the owner will need to validate their land by:

 

  1. a)Clicking on ‘Make Application’;
  2. b)Verify the title;
  3. c)Authenticate the title by uploading a copy of it and the Transfer document;
  4. d)Once the details of the Land are approved at the Registry, a link to the Land will be done and the owner will be able to access it under “Manage Property” and make an application against it.

Finally, the Ministry of Lands and Physical Planning has granted an extension until Friday 13th April, 2018 to enable lodging of documents that had been affected by the closure of the registries for purposes of finalizing the registration.

 

By Jessica Mwenje, James Marumi and Rebecca Ndung’u

 

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